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Importance of Email Archiving Emails are a major form communication in business, they are now being used to store records of a company, due their increased use, they must be stored in the records of a company for the same period of time as written records, since critical information about a business can be found in emails, it is wise for a company to invest in an archiving system so as to secure and be stored with ease of access Message contents and attachments are extracted by email archiving systems from incoming and outgoing emails, a good archiving system is that that ensures that information remains in its original state, information is indexed and stored in read only format, more and more space is created in the email server, this is by storing emails in compressed formats, information to be presented in a court of law should be as complete as possible and stored in an original state When a company submits all its records in a way that is not required and is not presented in the original form, it could be charged guilty of spoilage and may thus face a penalty, an archiving organizes information by saving it in an index manner, this reduces the time used in the search process, emails can also be accessed easily, in archives emails do not face the risk of spoilage or being tampered with since they are stored in original forms
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Business email systems are repositories for industry knowledge, the information contained in the repository can be accessed easily when using an archiving system, in ordinary circumstances it would not be an easy task, an archive system sorts records, provides advanced message search and retrievals, an archive system can be managed as an in-house solution or as hosted solution with access of a third party
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In in-house archiving, the repository server is locate within the office building, this advantage offers greater data control, other than maintaining the confidentiality of information, it also boosts data integrity, even though internal staff members handle the information, there is a separate IT systems security team, a hosted solution has a software application that is hosted on the server of the email of the company, it captures an email and then port it to a third party data warehouse for archiving In the modern business environment, email archiving is of great importance, it is vital for a business to store and record all communication that comes and goes out of the business, nowadays emails are an evidentiary proof in a law court, archiving systems stores emails in an orderly fashion that enables ease of access, this allows for searches and retrieval processes that are rapid, archiving systems have improved efficiency, financial gain and saving time

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